Services
Conference Management and Event Planning

HCDI's Conference Management Center has planned and managed more than 200 meetings and conferences, including the White House Diamond conference for the U.S. Executive Office of the President.

Our goal is "Service Excellence." We promise to make your event a memorable one by providing a full service resource that sets us apart from other companies. We guarantee to present the best strategies tailor-made for your needs. We welcome the opportunity to provide our extensive array of services. Expert conference management and event planning services provided by HCDI include:

• Green Meetings
• Strategic planning and theme concept development
• Logistical services, including selection and negotiation of meeting conference sites, hotel accommodations, and meals
• Budget and implementation plan development
• Website development
• Advance registration web-based services
• Tourism and accommodation services
• Travel arrangements (including using federal government travel regulations)
• Aesthetically-designed posters, brochures, conference manuals also available on CD ROM
• Speaker/presenter selection, coordination, and support
• Facility management services
• Webstreaming, Webcast and Webinars
• Database development and maintenance
• Marketing, promotion, and publicity support services
• Call for papers
• Social event/entertainment coordination
• Exhibitor and sponsor coordination
• Development of conference proceedings
• Audio, visual, and technical coordination
• Post-conference reporting and support
• Meeting transcription, note-taking, and reporting

HCDI clearly understands each project requires special attention and must be thoroughly analyzed to develop an effective plan. Our quality service and competitive pricing save time and money while ensuring a successful event.

HCDI continues to serve various public and private clients in Conference Management and Event Planning. Clients in the past have included the U.S. Housing and Urban Development, Lockheed Martin, U.S. Department of Health Resources and Service Administration, U.S. Environmental Protection Agency, and the U.S. Executive Office of the President.

HCD International plans “Green Meetings.”  We will plan your communication, facilities, activities, and transportation, as well as food and beverage options by:

• Choosing a meeting facility with a demonstrated environmental commitment
• Locating meetings near accommodations to minimize excessive travel and provide incentives for alternative transportation to and from meetings
• Planning menus focused around abundant, locally produced food (preferably organic)
• Encouraging attendees and exhibitors to limit printed handouts. Use Power Point or slide presentations when possible
• Looking for a facility that invites attendees to conserve energy and reduce waste through linen and towel reuse programs and/or recycling programs
• Choosing facilities that are conveniently located near public transportation lines.